Worked example · WE-02

A supplier gives a discount after the bill

Al Noor Industrial Supplies L.L.C sends a credit note for 490.00 AED off the helmets you bought. Accounts records it as a Debit Note against the bill; the discount lowers the cost of the helmets still in stock.

The case

500 safety helmets bought on LPO/2026/0059 and billed on BILL/2026/0080. After the bill, the supplier agrees 490.00 AED off and sends credit note ANI-CN-0412.

Product	Quantity	Unit price	Amount
Safety Helmet, white	500	21.00	10,500.00

Bill total with VAT: 11,025.00 AED.

1. Order from the supplier

Operations makes the RFQ and clicks Confirm Order. At 11,025.00 AED with VAT it is above the approval amount, so it waits as To Approve.

RFQRFQ/2026/0060 · 11,025.00 AED

Go to Operations › Purchase › RFQs.

Then Purchase.

Then RFQs.

Click New.

Pick the Vendor.

Add a line: click Add a product.

Pick the Product.

Type the Quantity.

Type the Unit Price. VAT is added per line (5% Purchases).

Click Save. The RFQ takes its number, e.g. RFQ/2026/0001.

To send it, click Send RFQ, check the e-mail and send it. To print it, click Print.

When the supplier replies, update the prices. Type their quotation number in Vendor Reference if you want to keep it.

Click Confirm Order.

At or above the approval amount, the order shows To Approve and keeps its RFQ number until the Owner approves it.

2. Approve the LPO

The Owner approves it in LPOs to Approve: it takes its LPO number and the goods-received note is made.

LPOLPO/2026/0059

Go to Operations › Purchase › LPOs to Approve, or open the to-do from My activities on Home.

Then Purchase.

Then LPOs to Approve.

Open the order. Check the vendor, the lines, the prices and the total.

Click Approve Order.

The RFQ takes its LPO number, e.g. LPO/2026/0002, and keeps the RFQ number in RFQ No. The goods-received note is made for the Store.

3. Receive the goods

The Store validates the goods-received note. Stock goes up; the stock is valued when the bill is posted.

NoticeGoods received GRN/2026/0059 – stock updated.

Go to Operations › Warehouse › Goods Received.

Then Warehouse.

Then Goods Received.

Open the GRN.

Check each line's Quantity against what arrived. For a serial or lot item, click Details on the line and enter one serial per unit, or the lot.

Click Validate.

If Ask before posting is on, confirm the box. Stock goes up.

4. Book the bill

From Received – Not Billed, Create Bill, the Bill Reference ANI-INV-7781 and the Bill Date, then Confirm.

BillBILL/2026/0080 · 11,025.00 AED

Go to Operations › Purchase › Received – Not Billed.

Then Purchase.

Then Received – Not Billed.

Open the LPO.

Click Create Bill. A draft bill opens for the received goods, linked to the LPO.

Type the Bill Reference: the supplier's invoice number.

Type the Bill Date: the date on the supplier's invoice.

Check the lines, prices and VAT against the supplier's invoice. A discount goes in Disc. % on a line, or the Discount button for the whole bill.

Click Confirm.

If Ask before posting is on, confirm the box. The stock is valued at the bill price and the input VAT is recorded.

5. Record the supplier's discount as a Debit Note

Under Debit Notes, New: the vendor, the supplier's credit note number as Bill Reference, the Bill Date and Against bill BILL/2026/0080. Discount › Amount 490.00 spreads it over the bill's stocked lines. The confirmation box says where it goes.

Box490.00 AED lowers the cost of 4685 [HLM-W] Safety Helmet, white in stock (now 16.14 AED each).

Debit NoteDBN/2026/0002 · 514.50 AED (VAT 24.50)

NoticeDebit note DBN/2026/0002 posted – 514.50 AED taken off what you owe Al Noor Industrial Supplies L.L.C.

Go to Finance › Transactions › Payables › Debit Notes.

Then Transactions.

Then Payables.

Then Debit Notes.

Click New.

Pick the Vendor.

Type the supplier's credit note number in Bill Reference.

For a discount on goods you stock, pick the bill it is against in Against bill.

Type the Bill Date: the date on the supplier's credit note. The screen needs it before the Discount box opens.

On the whole bill: click Discount.

Choose Amount (or %) and type it.

Click Apply. Gigoo spreads it over the bill's stocked goods lines by value and adds a line for each, e.g. "Discount on BILL/2026/0080: …".

Click Confirm.

The box says where each part goes, e.g. "… lowers the cost of … in stock (now … each)." Click Yes, go ahead.

The result

What you owe Al Noor goes down by 514.50 AED and the input VAT by 24.50. The 490.00 lowers the average cost of the helmets on hand; what can no longer go to stock goes to Finance Settings' account for supplier discounts on goods already sold (default 500016).

A supplier gives a discount after the bill

The case

1. Order from the supplier

2. Approve the LPO

3. Receive the goods

4. Book the bill

5. Record the supplier's discount as a Debit Note

The result

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