Worked example · WE-06

A walk-in sale with serial numbers (Direct Invoice)

A walk-in customer buys a cordless drill (one serial number) and five pairs of safety glasses and pays cash. Sales makes one Direct Invoice; the goods leave stock at once; Accounts records the cash.

The case

Cash Customer, 26/10/2026. The drill is sold by serial number.

Product	Quantity	Unit price	Amount
Cordless Drill 18V (serial DRL-18-2600005)	1	549.00	549.00
Safety Glasses, clear	5	9.00	45.00

Untaxed 594.00 + VAT 29.70 = 623.70 AED.

1. Make the Direct Invoice and pick the serial

Operations › Sales › Direct Invoice, New: the customer Cash Customer, the lines, and for the drill one serial in Lot / Serial (only serials in stock are offered). Confirm, then Yes, go ahead: the goods are delivered from stock now.

InvoiceINV/2026/0212 · 623.70 AED

Delivery noteDN/2026/0214, made and validated in the background

Go to Operations › Sales › Direct Invoice.

Then Sales.

Then Direct Invoice.

Click New.

Pick the Customer (or Cash Customer).

Add a line for each product.

Pick the Product. The price and VAT come from the product.

Type the Quantity.

Add the next product the same way.

Pick the Product.

Type the Quantity.

For a product with serial numbers, click Lot / Serial on the line.

Pick one serial per unit. Only serials in stock are offered.

Click Confirm. The goods are always delivered from stock when the invoice is posted.

If Ask before posting is on, the box asks to post the invoice and deliver the goods from stock now. Click Yes, go ahead.

The invoice takes the next invoice number, e.g. INV/2026/0002. A delivery note is made and validated in the background.

To give the customer their copy, click Send or use Print › Invoice PDF.

2. Record the cash

Accounts opens the invoice, Register Payment, Journal Cash, Create Payment and confirms the box.

NoticePayment of 623.70 AED received from Cash Customer recorded.

PaymentCRV/2026/0046 · the invoice reads Paid

Open the customer invoice: Finance › Transactions › Receivables › Customer Invoices.

Then Transactions.

Then Receivables.

Then Customer Invoices.

Click the invoice.

Click Register Payment.

Choose the Journal: your bank or Cash. Check the Amount and the Payment Date.

Click Create Payment.

If Ask before posting is on, confirm the box. Cash takes a CRV number, and the invoice reads Paid at once.

The result

One document did the sale: the Tax Invoice INV/2026/0212 prints the drill's serial number, the drill and five pairs of glasses left stock with their cost booked, and the cash receipt CRV/2026/0046 closed the invoice.