Stock

How Gigoo handles stock: serials, counts and damage

Track serial numbers and lots from the goods received to the tax invoice, count your stock and apply the count with a reason, and write off damaged goods with their own number.

Serial numbers and lots

• Track a product by unique serial number or by lots.
• Serials and lots are entered when the goods come in and picked when they go out; only serials in stock are offered.
• Serial numbers print on the Delivery Note and the Tax Invoice.
• Look up any serial or lot: how many are on hand, and every document it was on.
• No item can go below zero stock, lot and serial items included.

Stock counts

• The Store, Operations or the Owner enter what they counted; the difference shows against what is on hand.
• Only Operations or the Owner apply a count, with a reason. Each count gets its own number, e.g. ADJ/2026/0001.
• The difference is valued at the average cost and booked to Stock Count Differences.

Damaged goods

• Record damage with a reason: Damaged in store, Damaged in transit, Expired, Customer return – not resaleable, Samples given away or Other.
• Operations or the Owner validate it: the goods leave stock and the cost goes to Damaged Stock Written Off.
• Each record gets its own number, e.g. DMG/2026/0001, and the Damage Register lists them all.

An example

Both are written off at their average cost, each to its own account, with the number and the reason as their reference.

Questions

Who can apply a stock count?

Operations or the Owner. The Store, Operations or the Owner enter the counts.

Can stock go below zero?

No. No item can go below zero stock, lot and serial items included.

Where do serial numbers show?

On the Delivery Note and the Tax Invoice, and on every document the serial was on.

Read more

• Worked example: count the stock and record damage
• Worked example: a walk-in sale with serial numbers