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Worked examples

Worked examples

Real cases on a demo company with made-up data, from start to end and role by role. Every number was recorded on the real screens.

• Your first sale: quotation → order → delivery note → invoice → payment

  Desert Star Contracting L.L.C buys 20 safety helmets and 50 pairs of rigger gloves. Sales quotes and confirms, the Store delivers, Sales invoices, Accounts records the payment. Every number below was recorded on the demo company.

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• A supplier gives a discount after the bill

  Al Noor Industrial Supplies L.L.C sends a credit note for 490.00 AED off the helmets you bought. Accounts records it as a Debit Note against the bill; the discount lowers the cost of the helmets still in stock.

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• Close a VAT quarter: file the VAT 201 and pay the FTA

  Accounts prepares the Jul – Sep 2026 return, reviews it, enters it in EmaraTax, marks it as filed and records the payment to the FTA.

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• Start from an empty company with Get started

  Al Mizan Building Supplies L.L.C, a new company, brings in its customers, vendors, products, opening stock, open invoices and bills and bank balances with Get started, then posts the opening balances. Account 300090 Opening Balances then shows the opening equity of the old books: 60,010.00 AED.

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• Buy with an LPO above the approval amount

  Operations orders 500 helmets for 11,025.00 AED. Above the approval amount, the LPO waits for the Owner; then the Store receives the goods, Accounts books the bill and pays it, and the payment is matched with the bank line.

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• A walk-in sale with serial numbers (Direct Invoice)

  A walk-in customer buys a cordless drill (one serial number) and five pairs of safety glasses and pays cash. Sales makes one Direct Invoice; the goods leave stock at once; Accounts records the cash.

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• A customer returns goods (return → Tax Credit Note)

  Desert Star Contracting sends back two helmets damaged in transit. The Store makes the return from the delivery note; with the Owner's setting on, the Tax Credit Note is posted and e-mailed by itself.

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• A post-dated cheque: receive, deposit, bounce

  Falcon Roads & Bridges pays an invoice with an ADCB cheque. Accounts records it, deposits it on its date, and records the bounce when the bank returns it: the entries are reversed and the invoice is open again.

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• Month end: import the statement and reconcile the bank

  Accounts imports Emirates NBD's October statement (three lines) and matches each line: a customer's transfer, a bank fee and a supplier payment. The books then agree with the bank.

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• Count the stock and record damage

  The Store counts the leather gloves and finds 3 pairs missing, then records 2 yellow helmets damaged in the store. Operations applies the count and validates the damage; stock and accounts follow.

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